- Administrative Assistant - Quality administrative assistant needed for fast paced, team oriented office. Responsibilities will include helping draft proposals, filing, faxing and other general administrative duties.
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AP/AR with QuickBooks- Quality administrative professional with QuickBooks experience needed for fulltime position with company in Springfield. Responsibilities will primarily be AP/AR, including invoicing and payroll – some familiarity with HIRD forms, W-2′s and I-9′s preferred.
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Administrative Support- Receives phone calls, greets visitors, opens, sorts, and distributes mail. Schedules appointments, makes travel or meeting arrangements. Compiles information and maintains records. Perform clerical tasks such as filing and photocopying. Participates in any specialized projects and maintains a written record of meetings. Proficient knowledge of Office Suite Software packages (such as Word Perfect Suite, Microsoft Office, or equivalent) and the ability to create graphs, spreadsheets, and other office documents. Must have minimum of 1 year of demonstrated word processing skills, and ability of typing 50 wpm error free. Must be able to communicate clearly and accurately, orally and in writing. Must handle confidential information professionally and work well independently.
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Accounting Staff- Balances totals, conducts general maintenance of accounting ledgers, and verifies accuracy of accounting materials and procedures. Analyzes accounts and reconciliation differences. Prepare monthly financial statements and reconciliations and help in conducting audits. Must have knowledge of basic accounting terminology and methods of calculations. Skill in use of appropriate accounting software. Must have skill working with spreadsheets and databases and ability to generate reports from these software packages. Must have knowledge in developing graphs and charts. Responsible for helping to implement and maintain accounting control policies and procedures, systems for financial control.
- Legal Secretary- Candidate must have a minimum of 1+ years of full-time legal secretarial experience. Candidate must type 65+ wpm error free and be proficient in PC applications including but not limited to MS Word, Excel, PowerPoint, and Access. Must be organized, able to multi-task, have great communication skills and able to handle heavy workload. Ability to work closely on all confidential matters. Must be able to work effectively in a professional legal environment with junior and senior level staff members. Perform administrative tasks such as receiving phone calls, greeting visitors, scheduling appointments and making travel or meeting arrangements.
- Paralegal- Provide legal support services and assist in preparation of legal documents. Review points of law and draft documents under supervision of legal counsel. Aid in preparing cases for trial or administrative proceedings by collecting evidence, organizing case file documentation and exhibits. Perform related duties such as developing case tracking systems, preparing correspondence, and scheduling appointments. Must have knowledge of terminology, symbols and standard abbreviations used in legal practice. Must have knowledge of the methods of technical and general report writing.
- Secretary- Follow and understand instructions for development of final copy materials. Proofread and correct documents. Must have minimum of 6 months of demonstrated word processing skills, and ability of typing 50 wpm error free. Knowledge of Office Suite Software packages (such as Word Perfect Suite, Microsoft Office, or equivalent) and the ability to create graphs, spreadsheets, and other office documents. Ability to work independently. Answers customer service inquiries in person or on the phone.
- Office Clerk- Greet and direct visitors. Answer telephone calls, takes messages, and/or directs calls to appropriate individuals. Collate materials, prepare mailings. Open, sort, and distribute mail and perform general filing and any other clerical functions. Additionally, schedule appointments, proofread documents, complete forms, and perform data entry functions. Prepare simple letters, memos, and general business correspondence using word processing software.
- Labor- Perform manual labor tasks to support the work of skilled tradesmen and craftsmen. Perform various manual tasks such as lifting, sorting, and cleaning up. Unpack and stores supplies. May be requested to assist in periodic inventories of equipment and supplies. Must have physical ability to perform light physical duties, such as moving and storage of files of up to 35 pounds each. Must have ability to use small hand tools and simple motorized equipment. Must be able to follow oral and written instructions, work in a team setting, and possesses manual dexterity, physical stamina and endurance.
